Not too long ago, offices that wanted to print documents as well as fax them needed separate machines. The same could even be said of making copies—you often needed a separate device for that, too. Nowadays, most offices have an MFD, or multifunction device, which can perform numerous different document-related tasks. Keep reading to learn what the benefits are of choosing an MFD for your office instead of separate devices for each task.

Saving Space

One of the most significant benefits of having a multifunction machine is the amount of space it saves. In small offices with limited space, having separate machines for printing, scanning, faxing, and copying can take up a lot of room. An MFD, on the other hand, combines all these functions into 1 machine, freeing up floor space that can be used for other important purposes. This can be especially helpful in smaller offices or workspaces where maximizing space is essential.

Cost Efficiency

While the cost of an MFD will certainly be higher than purchasing 1 single-function machine, it’s important to remember that your MFD replaces several machines. Purchasing devices for each separate function in your document management workflow is incredibly expensive—and the maintenance on all these separate devices will inevitably cost more than maintaining 1 machine as well.

Convenience and Productivity

A multifunction office machine can simplify your office workflows. Employees won’t have to move between different machines to complete tasks, such as printing a document, scanning it, and then faxing it. With all of those functions in 1 place, tasks can be completed faster and more efficiently. This streamlined workflow means fewer interruptions, saving time and allowing employees to focus on other important work.

Simplified Maintenance

Not only is maintenance on 1 machine a lot cheaper, but it’s a lot simpler too. With an MFD, maintaining and troubleshooting is much easier, as you don’t have to worry about juggling multiple machine breakdowns simultaneously. Repairs and regular tune-ups are done much more quickly as well, reducing downtime and keeping your office running smoothly.

Energy and Environmental Benefits

Operating several machines at once will use a lot of electricity. A multifunction machine, on the other hand, uses far less energy since it’s only one device running instead of several. This not only lowers your energy bills, but also reduces your office’s carbon footprint, making it a more environmentally-friendly option.

If you’re still using multiple business office machines in Anchorage, AK, you should look into purchasing an MFD for your office instead. Doing so can save you time, money, and office space, while helping to make your office more efficient and protecting the planet.