Keeping accurate records of employee time is crucial for any business. QuickBooks Time Login provides a simple, efficient way for employees to log their hours worked, so you can track time and run payroll with ease. In this article, we'll explore the key benefits of using QuickBooks Time Login and provide a step-by-step guide to getting started.
 
The Advantages of QuickBooks Time Login
QuickBooks Time Login offers several advantages that make it an ideal time-tracking solution:
  • Easy for employees: Employees can quickly log their time from any device with an internet connection. The intuitive interface is simple to navigate.
  • Real-time tracking: Hours logged via Time Login sync immediately with QuickBooks payroll. This enables up-to-the-minute reporting and cuts down on payroll errors.
  • Labor cost insights: With all employee hours in one place, you can analyze labor costs across projects, departments, and other categories. This visibility helps improve budgeting.
  • Streamlined payroll: seamless integration with QuickBooks payroll saves time come payday. Hours flowed directly into payroll, with no manual entry needed.
  • Access control: Admins can control who has access to Time Login and set permissions. This prevents employees from editing or deleting other users' hours.
  • Reporting: robust reporting options include summary and detailed reports by employee, project, job, and more. Export options provide additional flexibility.
Getting Set Up with QuickBooks Time Login
Ready to implement QuickBooks Time Login for your business? Follow these steps to get started:
 
Step 1: Enable Time Tracking in QuickBooks
First, enable time tracking in your QuickBooks account.
  1. Log in to QuickBooks Online and go to the Gear Icon > Account and Settings.
  2. Click on Advanced in the left menu and scroll down to Time Tracking.
  3. Switch the toggle to On.
Enabling this setting allows you to track time in QuickBooks.
 
Step 2: Set Up Time Login
Next, set up time logging:
  1. Go to the Employees menu and click Time Tracking.
  2. Click Get Started under the Time Login section.
  3. Select your time entry preferences, like the start of weekday and date format. Click Save and Close.
Your Time Login settings are now configured in QuickBooks.
 
Step 3: Install the Timesheet App (optional)
For additional convenience, you can install the Timesheet app. This provides an easy way for employees to log time from their phones.
To install the app:
  1. Go to the Apps menu.
  2. Search for timesheets and click Get to install the app.
  3. Open the app and follow the prompts to log in and enable access.
The app will now sync time entries with your QuickBooks account.
 
Step 4: Train Employees on Time Login
Once time logging is enabled, show employees how to:
  • Log in to Time. Log in via a web browser or mobile app.
  • Select the correct job and service item.
  • Enter time with date, hours worked, and notes.
  • Review the time entries and make any corrections.
  • Submit the time for approval at the end of each pay period.
Be sure to communicate your expectations for using Time Login. For example, whether you require time entries daily or weekly.
 
Step 5: Review and Approve Timesheets
As the administrator, you'll receive email notifications when employees submit timesheets for approval. Log in to QuickBooks Time. Login to:
  • Review time entries for accuracy.
  • Request any changes if needed.
  • Approve submitted timesheets.
Approving a timesheet submits the hours to payroll, so the employee is paid correctly.
 
Be sure to approve timesheets on schedule so payroll can run smoothly.
Time Tracking Tips and Tricks in QuickBooks
Implement these best practices to get the most out of QuickBooks Time Login:
  • Train managers: Show managers how to review and approve timesheets from their teams. This distributes the workload.
  • Set reminders: Automate email reminders leading up to payroll to prompt employees to submit hours.
  • Review audit trail: Check the audit trail periodically to ensure no unauthorized changes to time entries.
  • Add notes: Encourage employees to add notes explaining any adjustments or discrepancies in hours.
  • Review reports frequently. Run time-detailed reports to spot any anomalies and address them promptly.
With some training and discipline, QuickBooks Time Login issues can streamline time tracking for better payroll accuracy and labor cost insights. The seamless integration with QuickBooks payroll saves significant time while providing real-time visibility into hours worked. Give Time Login a try and watch your payroll process improve.
 
Frequently Asked Questions About QuickBooks Time Login
What is a QuickBooks Time Login?
QuickBooks Time Login is an online time-tracking system integrated with QuickBooks Online Payroll. It provides an easy way for employees to log hours worked, so their time flows directly into payroll.
 
How do employees log their time in Time Login?
Employees can log into Time Login via a web browser or mobile app to enter their hours worked each day. Time can be entered on any device with internet access.
 
Can I track time for specific projects with Time Login?
Yes, Time Login allows you to track time for specific clients, jobs, projects, and more. Employees select the appropriate job when entering their time.
 
Does all the time data automatically flow into payroll?
Yes, once admins approve submitted timesheets in Time Login, the hours are automatically synced with QuickBooks payroll with no duplicate data entry required.
 
Can I run reports on hours worked with Time Login?
Yes, Time Login provides reports that summarize hours worked by employees, jobs, periods, and more. You can view, print, or export reports.
 
Is there an option for employees to enter time offline?
Yes, the Timesheets mobile app lets employees enter time while offline. The data will sync with Time Login when internet connectivity is restored.
 
Can I approve timesheets from my mobile device?
Absolutely. Admins and managers can review and approve submitted timesheets from the Timesheets mobile app from anywhere.
 
How much does QuickBooks Time Login cost?
Time logging is included with QuickBooks Online Payroll subscriptions at no additional charge. It just needs to be enabled in your account settings.